Digital Signage Event Schedule Software

Digital Signage Schedule Software

Keep your visitors organized and up to date with digital signage

Digital Signage Event Schedule Software2024-05-30T13:21:14+00:00
Arena Digital Signage Schedule and Events for Sports, Community, Library & Leisure Centres

Simplify Event Management with our Digital Signage Schedule Display Software

Experience the Power of Digital Signage Programs & Event Schedule Software

Digital signage programs and event schedule software offer a comprehensive solution for managing and displaying event schedules in various settings. Whether you’re organizing conferences, trade shows, room bookings or community events, this powerful software caters to the needs of event planners and facility managers alike.

Efficient Event Management and Room Schedule Display

Say goodbye to traditional corkboards and whiteboards. With digital signage programs and event schedule software, facility managers can efficiently publish event schedules and display them in a visually appealing manner. This innovative solution replaces manual displays and provides a more secure and space-saving method to showcase activity schedules, room bookings, dressing room assignments, news updates, and facility events.

Enhance Visibility and Streamline Productivity

Upgrade from outdated analog display systems to digital signage that eliminates the need for constant manual updates. With SmoothWebLifeTV’s Conference Room Scheduling Software, you can enjoy real-time updates and effortlessly display meetings on screen. By logging into the cloud-based platform, you can streamline the process of managing meeting room schedules on the go, fostering spontaneous collaboration among team members.

A Streamlined Communication Resource for Effective Traffic Management

Leverage the power of digital signage display screens to automate schedules, bookings, advertising, and social media integration, providing visitors with a user-friendly tool to navigate your facility with ease. Whether it’s guiding attendees through a convention center or helping visitors find their way in a large venue, this streamlined communication resource ensures a seamless and efficient experience. Manage everything conveniently online from any location, offering a reliable and convenient platform for effective communication.

Effortless Schedule Management and Updates

Simplify schedule management and ensure seamless updates for different areas with robust digital signage software. Experience the freedom to securely and efficiently manage your event and meeting room schedules, making instant changes from any device with internet access. Immerse yourself in the convenience and flexibility offered by our digital signage solution, which empowers you to deliver accurate and up-to-date information to your event attendees.
With digital signage programs and event schedule software, you can optimize event management, enhance visibility, streamline productivity, and create a seamless experience for both organizers and attendees. Embrace the power of this innovative solution to take your event planning to the next level. By efficiently managing event schedules and displaying them on digital signage screens, you can captivate your audience, ensure smooth communication, and create memorable experiences for all participants.

Explore Key Features of Schedule Display Software

Recurring Schedules: Efficiently Manage Weekly Events

To create a schedule using our digital signage event software, you have the option to utilize the first method, which enables you to create recurring schedules based on specific days of the week. With this feature, you can easily set up events that repeat on a regular basis. By default, the schedule will be displayed every week, ensuring consistent visibility for attendees. This streamlined approach simplifies the management of ongoing events and saves you valuable time and effort.

Individual Schedules: Flexibility for Singular Events

Alternatively, our software provides you with the second method, allowing you to create individual schedules for singular events. This feature offers greater flexibility and customization options. Whether it’s a one-time conference, seminar, or special occasion, you can effortlessly create a schedule tailored specifically to that event. This level of flexibility ensures that your digital signage accurately reflects the unique details and timing of each individual event.

Preview Tab: Get an Overview of All Your Schedules for the Week

The intuitive controls and organization tools enable you to efficiently oversee and coordinate events. Whether you’re managing conferences, trade shows, or other types of events, our software simplifies the process and ensures smooth execution.

Streamlined Schedule Input: Simplify Data Entry with Predefined Room and Program Lists

Our software includes a convenient feature that allows you to create a list of rooms and programs, making it easier to input your schedule. This time-saving feature eliminates the need for manual typing of event and program names that don’t change often. When creating a schedule, the predefined list of rooms and programs will automatically pop up, enabling you to quickly choose your desired room or program from the list. This streamlines the data entry process and ensures accuracy in scheduling.

Diverse Content Showcase: Engage Your Audience with Versatile Display Options

Similar to our community center board display screen, our software empowers you to upload a wide range of content, including images, videos (mp4), text news, and YouTube videos, enabling you to showcase digital advertising, promotions, and upcoming events effectively.

Seamlessly connect your business’s Instagram account to the software, allowing the latest images and videos to be automatically displayed after authorizing SmoothWebLifeTV.

Efficient Management with Multiple Staff Members

Ensure security and maintain organizational structure by creating multiple staff members with specific roles and permissions within our program. Assign tasks such as content uploading or schedule administration to individual users. Moreover, you have the option to create additional admin users with full access to all functionalities, providing you with comprehensive control over user accounts and company information.

Seamless Weather Integration

We customize the weather widget icons and background colour to perfectly align with your brand’s colours, seamlessly integrating weather information into your event schedule display.

Reliable 99.99% Uptime

Our scheduling display system is designed to overcome internet fluctuations by downloading and locally storing content. This ensures uninterrupted display even during internet outages. Once the connection is restored, the software automatically downloads and plays new content, guaranteeing a seamless experience.

Flexible Customization Options

Tailor the colours and functionality of the event scheduling program to align precisely with your business requirements. Our software offers flexible customization options, allowing you to add additional fields and support for multiple locations on a single schedule. Rest assured, our dedicated team is always ready to assist you in achieving your desired setup.

Meeting Room Schedule App:

Introducing our Digital Signage Meeting Room Schedule app, a complementary addition to our Program Schedule app. Designed specifically for displaying meetings, this app shares the same powerful features but in a smaller version. It provides a streamlined solution for managing and visualizing meeting schedules, ensuring efficient coordination and communication among attendees. With customizable display options, schedule cycling, timer, and page counter, this app offers a user-friendly experience tailored for meeting management.

Customizable Display

The app can be customized to fit in the small area of the digital signage setup, the main area, or fullscreen mode, providing a tailored and visually appealing presentation.

Flexible Schedule Display

You have the option to showcase one schedule at a time, similar to the example, or display multiple schedules that cycle through, allowing for comprehensive visibility of meeting room bookings.

Timer and Page Counter

The app includes a timer that shows when the next schedule will be displayed, ensuring attendees are well-informed about upcoming meetings. Additionally, a page counter indicates the number of schedules available, enabling easy navigation through the displayed information.

Integration of Programs and Meeting Room Schedules

This app seamlessly integrates both program/event schedules and meeting room schedules on a single display, offering a unified and efficient experience for organizers, attendees, and participants.

Unleashing the Power of Custom Digital Signage Apps: Tailored Solutions for Enhanced Engagement

At our digital signage software, we pride ourselves on our app creation services that empower businesses to take their displays to the next level. We understand that every organization has unique requirements and objectives, which is why we offer the capability to create custom data visualization and interactive apps. Here are three reasons why our app creation services are a game-changer for your digital signage solution:

1. Endless Possibilities for Customization

With our app creation services, there are no limits to what you can achieve with your digital signage. Whether you need a data visualization app to showcase real-time metrics, a wayfinding app to guide visitors through your facility, or an interactive app for customers to explore products or services, we have you covered. We work closely with you to understand your specific needs and bring your vision to life, ensuring that the app aligns perfectly with your branding and objectives.

2. Engage Visitors, Customers, and Staff

Our interactive apps are designed to captivate and engage your audience. By incorporating features like touchscreens, QR code scanners, surveys, price checking and search functionality, you can create immersive experiences that leave a lasting impression. Whether it’s providing self-service options for customers, enabling interactive displays for visitors, or empowering staff with powerful tools for real-time collaboration, our custom apps facilitate meaningful interactions that enhance engagement and drive results.

3. Seamless Integration and Future-Proofing

We understand the importance of seamless integration with your existing systems and future-proofing your digital signage solution. Our app creation services ensure that the custom apps we develop can seamlessly integrate with your preferred software, data sources, or content management systems. Additionally, we stay up-to-date with the latest technologies and trends, ensuring that your digital signage solution remains relevant and adaptable as your business evolves.

With our app creation services, your digital signage solution becomes a versatile and effective tool that caters precisely to your needs. Whether you have a unique request or a specific idea in mind, we have the expertise and capabilities to bring it to fruition. Let us unleash the power of custom digital signage apps to enhance engagement, deliver personalized experiences, and maximize the impact of your visual displays.

SmoothWebLifeTV Digital Signage Arena/Rink Schedule - Call 647-706-9612

Setting up Digital Signage: Hardware Requirements and Setup Guide

Hardware Setup

To set up your digital signage, you will need a few key components. Firstly, you’ll require a display, preferably a large LED TV, which will serve as the visual output for your signage. Additionally, a Windows-based computer with internet access and HDMI connection is needed to run the software. The computer can be a tower, desktop, or small form or stick PC, as long as it is running Windows 10 or a higher version.

Software Setup

We take care of the software setup to ensure a hassle-free experience for our clients. There are a couple of installation options available. One option is to set up a remote session either by you or your IT department on the signage PC, where our team can install the software. Alternatively, you can mail or purchase the PC and have it sent to us for setup. Once the setup is complete, we will mail it back to you.


Our management website allows you to access and update your screen content or schedule from any device. The system downloads all the content and plays it locally on the display, ensuring uninterrupted playback even if the internet connection goes out. When the internet connection is restored, any new data will be downloaded, keeping your content up to date and playing seamlessly.


We offer extensive customization options to tailor the system to your specific needs. We can incorporate requested features that align with your business requirements. Moreover, we can customize the system to reflect your business branding, or you can provide us with your own design for a personalized touch.

Technical Support Included

Although our system boasts exceptional uptime, with many customers reporting years without needing to contact us for assistance, we understand that issues can arise. In such cases, we provide comprehensive technical support. If you have an IT department, we collaborate with them to ensure a swift resolution. It’s worth noting that most errors tend to be related to the PC itself rather than our software, as our software undergoes rigorous testing and regular updates.


We offer training sessions to familiarize your entire staff with our software. We believe in empowering our clients to manage their digital signage effectively. In addition to training, our support team is always available to address any questions or concerns you may have.

Digital Signage Installation

Explore the Versatile Uses of Our Scheduling Program

Gym Schedule

Keep track of various fitness classes, open gym hours, and special events happening at the gym.

Party Room Schedule

Manage reservations and availability of party rooms for birthdays, celebrations, and community gatherings.

Calendar Appointments

Schedule and display individual appointments for services like counseling, medical check-ups, or legal consultations.

Calendar of Events Display Screen

Showcase a dynamic calendar featuring upcoming events, workshops, seminars, and cultural activities.

Conference Room Reservations

Efficiently book and manage conference rooms for meetings, presentations, and corporate events.

Class Timetable

Create and display class schedules for educational institutions, dance studios, music schools, and more.

Facility Maintenance Schedule

Maintain a schedule for routine facility maintenance tasks and equipment inspections.

Sports Field Bookings

Manage reservations for sports fields, allowing community members to book and use the fields for various sports activities.

Community Programs Schedule

Highlight a diverse range of community programs, including workshops, skill-building sessions, and recreational activities.

Training Sessions Schedule

Organize and display training schedules for professional development programs, workshops, and certifications.

Workshop and Seminar Schedules

Provide a schedule of upcoming workshops, seminars, and educational events for community members to attend.

Meeting Room Reservations

Enable easy booking and management of meeting rooms for business meetings, group discussions, and presentations.

Art and Craft Workshop Schedule

Share the schedule of art and craft workshops, painting classes, and creative sessions for art enthusiasts.

Performance and Rehearsal Schedules

Display schedules for rehearsals, performances, and theater productions happening in the community.

Fitness Class Timetable

Showcase the timetable for fitness classes, such as yoga, aerobics, Zumba, and spin classes.

Swimming Pool Schedule

Keep track of swimming pool availability, lap swim hours, swimming lessons, and water aerobics classes.

Youth Club Activities Schedule

Provide a schedule of activities, events, and outings organized by the local youth club.

Volunteer Shift Scheduling

Manage and display volunteer shift schedules for community service organizations and non-profit initiatives.

Community Kitchen Reservation

Allow community members to reserve community kitchen spaces for cooking classes, culinary events, and shared meals.

Movie Screenings Schedule

Display the schedule of movie screenings, film festivals, and cinema events happening in the community.

Digital Signage Schedule Installation Videos

Deliver relevant information and schedule to your visitors using digital signage, when and where they need it most

Some commonly asked questions regarding our digital signage meeting room schedule service

If we didn’t answer your question then please send us an email and we will promply get back to you

How does your arena schedule display software work2022-08-18T20:02:55+00:00

To manage the digital signage rink/arena schedule, the facility manager would simply log in to our content management website with a secure username and password. After which, they will be directed to a forms page where they would have the ability to update the schedule, ticker messages, and facility or town information.

In addition, we can customize our technology to suit your operational schedule because we want to make sure it works the way you want it to.

Finally, the rink/arena schedule is spread over 10 rows and will rotate an unlimited number of pages. This means you can preschedule all your daily bookings and handle an unlimited number of ice pads.

Benefits to using Digital Signage over cork board2022-08-18T20:02:35+00:00
  • Grabbing your customer’s attention with images and videos to influence their decision to register for your programs and events.
  • Having a constant & consistent visual reminder of your events and services will benefit both staff and visitors.
  • Ability to change content immediately.
  • Displaying your relevant company data is certain to help modernize your business.
  • It’s engaging therefore, it decreases perceived wait times by keeping your visitors engaged.
  • Display digital information like autogenerate charts and statistics
  • Display calendar appointments
Benefits using Digital Signage over Whiteboard2022-08-18T20:02:14+00:00
  • Grabbing your customer’s attention with images and videos to influence their decision to register for your programs and events.
  • Having a constant & consistent visual reminder of your events and services will benefit both staff and visitors.
  • Ability to change content immediately.
  • Displaying your relevant company data is certain to help modernize your business.
  • It’s engaging therefore, it decreases perceived wait times by keeping your visitors engaged.
What happens to the digital signage meeting room schedule if the internet goes out2022-08-18T20:01:18+00:00

Our digital signage software downloads all content from the internet and plays locally. The current content continues to play even if the internet goes out. The system downloads new content when the internet returns. In conclusion, we pretty much have a 99.99% uptime.

How long does it take to setup the digital signage2022-06-24T14:35:25+00:00

The speed of your software setup depends on how much hardware you already have. To set up digital signage, all you need is a computer and a tv, we do the rest. The time it takes to acquire a pc, television, and to mount it plus our software determines how long it takes to get going.

Have a look below to determine how long your setup will take.

I already have all the physical setup, I just need the software.

If you already have a television set up with a computer then setting up your online account and installing our software takes less than an hour.

I have a television but no computer

If you have a TV but don’t have a PC then the time it takes for order and delivery plus installation. If bought through Amazon, it usually takes about 3 days for delivery.

How does your software handle security & multiple users2022-04-29T15:26:13+00:00

Only the facility manager and operators can make changes to your digital signage software. Therefore, your data is secured from those who want to make changes to the assignments.

Staff can be assigned specific roles and/or admin privileges to maintain a separation of concerns. For instance, staff 1 can edit the schedule, staff 2 can edit the news, and staff 3 can add digital content such as images and video to the event section.

Benefits of Digital Signage to the Town and Facility2021-08-25T22:37:27+00:00
  • You are able to instantly share information with your visitors ranging from promotions, navigation, or events.
  • The design of your digital signage display will match the look and feel of your brand.
  • Recycle your efforts by Automating all your business data such as your blog posts, Twitter and Instagram all in one place; your tv.
  • It looks cool, it’s informative, and people like it!
Benefit of Digital Signage Schedule to the Town and Facility2021-08-25T20:01:25+00:00

Our digital signage rink/arena schedule and events product have a multitude of benefits not just related to the technology but to the Town and/or Facility brand itself. As a result of using our technology in your facility or rink, both local and non-local visitors will see that you have a lot to offer in the areas of technology, social activities, and current events.

In conclusion, using a digital screen over a whiteboard is preferable because it allows you to have more content in the same space; as the content can change moment by moment.

Can we have multiple logins2021-08-23T15:06:47+00:00

Yes. You can create other “admin” accounts with your initial account. You also have the ability to lock users down to specific parts of the screen. For example, one staff member can manage the schedule, while another manages promotional content (images & video) and the last one just creates text feeds.

What if I have multiple rinks in the same location2021-08-23T15:06:36+00:00

Our software and design allows you to display your schedule of several rinks. Each rink field is colour code and titled for separation.

Please refer to the image below:

SmoothWebLifeTV DIgital Schedule and Events

SmoothWebLifeTV DIgital Schedule and Events

Digital Signage Meeting Room Schedule Display Software by SmoothWebLifeTV

Get set up with Digital Signage in 5 simple steps

Once you have purchased the pc and mounted your television, it will take approximately 30 minutes or less to complete.

  • Discuss needs/issues and find solution
  • Create account, sign agreement, set up payment
  • Use existing or purchase small form factor PC and TV

  • Training on managing content and change room schedule

  • Run tests to ensure everything works and looks good

Discover the Complete Solution:

Cloud-Based Digital Signage Program and Event Schedule Package

What it does

  • Display Meeting Room Schedule, Dressing Room Allocations, Gym & Hall Booking, Events & Promotions based on date and time
  • Display Logo and Clock
  • WordPress Blog Feed
  • Type your own news feed
  • Instagram Posts and Reels

What you get

  • Client Access Area
  • Professional Design
  • Media Player Software Installation
  • Layout Design
  • Technical Support
  • Training/Consulting

What you need

  • High Speed Internet Connection
  • 42”+ LED Monitor or TV
  • Small PC
    (HDMI PC)

Contact Us

    Book Demo

    Purchasing and mounting of television and small PC is the responsibility of the store or facility.
    However, we do make recommendations to make it a simple process.

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